how to get ost file in outlook

How to Get OST File in Outlook?

Introduction: This blog post discusses a query that is asked of everyone these days: “How to get OST file in Outlook?” Microsoft has created the most recent edition of Outlook 2021, which offers users several outstanding features and developments. Therefore, an OST file with outdated data must be imported to upgrade from an older version to a newer one. To import OST files into Outlook, we need CubexSoft OST to PST Converter.

Microsoft Outlook is a widely used email client that offers various features to manage emails, calendars, contacts, and tasks efficiently. One of its key functionalities is the ability to work offline using OST (Offline Storage Table) files. In this guide, we’ll delve into the process of obtaining OST files in Outlook, outlining the steps for different scenarios and providing useful insights along the way.

Understanding OST Files:

OST files enable users to access their mailbox data even when offline. These files synchronize with the Exchange server when connectivity is restored, ensuring seamless access to emails, contacts, calendars, and other items. However, obtaining OST files for Outlook involves different approaches depending on the situation.

Why Do Users Want to Import OST Files into Outlook?

The user can move data from one location to another by converting the backup OST file into a PST file type. This enables users to transfer the gathered data to an alternative system. A malicious attack or an MS Exchange server crash are both possible outcomes. This modified file guarantees data security and backup in such circumstances.

How to Get OST File in Outlook Manually?

#1. Using the Archive Feature

By converting all of the data from an OST file into PST format, Outlook enables users to record and store information. That being said, it prohibits the filing of contacts. The actions to take are:

  1. Start Microsoft Outlook, then open the OST file that contains the data you wish to import.
  2. Select File, Info, and Clean up.
  3. Pick the archive. Next, pick the folder where the OST file is located.
  4. If the data is older, then give a date.
  5. Provide the location.
  6. Press the OK button

#2. Using the Import/Export Wizard

Using the MS Exchange account that was initially used to create the OST file, the user must log into Outlook in order to use this approach. Follow these steps:

  1. Select Open & Export after going to Files. Click Import & Export after that.
  2. Find the OST file and press the Next button.
  3. Choose the OST file and press the “Next” button.
  4. Choose the location where the data should be exported.
  5. Press the “Next” button.

It covered how to manually add or import OST files into Outlook and store them in the correct location for OST files. While this strategy has significant limitations, it is appropriate. In the part following, let’s examine its disadvantages.

Limitations of Manual Methods –

  • Exchange mailboxes cannot be recovered from OST files using manual methods. These OST files serve as the only data source in the event of an Exchange server crash.
  • There are no methods available for manually converting OST files into PST format. An OST file cannot be accessed with a different Exchange account; you must use the same account.
  • They are unable to assist with corrupt OST file conversion. Users of Outlook email are unable to open corrupted OST files because they lose the original OST data. The manual OST to PST conversion is nearly impossible under such conditions.
  • Technical competence is required to carry out the manual process. Third-party software for importing OST files in Outlook can be utilized to overcome the drawbacks and difficulties associated with adding an OST file to Outlook.

Most Appropriate Solution to Import OST File into PST without Outlook

However, these issues are now easily resolved by simply converting several OST files into PST, so you don’t need to worry about them. Consequently, do use the CubexSoft OST Converter software to directly convert OST to PST without Outlook. Sending several offline Outlook data files to Outlook PST format, it’s a safe and comprehensive OST Conversion tool. The OST Converter is a software tool with several characteristics that set it apart from other solutions on the market. They provide an effective substitute for conversions, email client preferences and manual procedures.


Here is the answer to any queries you may have about importing OST files into Outlook. To open an OST file in Outlook, simply follow the instructions in this article for a 100% secure and simple solution. Users can export their OST mailbox data to the most recent version of Outlook with this very straightforward and uncomplicated option, all without losing any data. You will find a comprehensive response to your question on how to get OST file in Outlook here.